Executive Assistant
An AI assistant with its own name and inbox. It sorts your email, books your meetings by your rules, answers the simple emails and drafts the rest, so you only see what needs you. We walk you through the setup.
What it does
When your day runs from your inbox, every email asks for a decision: is it urgent, is it a meeting, can someone else take it, or can it wait? Making those calls yourself takes hours you could spend on the work only you can do.
Executive Assistant is an AI assistant with a name you choose and its own Google Workspace inbox. Every 15 minutes during the hours you choose, it reads your new email and its own, and sorts each one: urgent, needs you (not today), meetings, ones it can answer, ones for someone else, and no action.
Then it does the work. It books meetings and answers invites inside your availability rules, replies to simple emails under its own name with you copied, and leaves finished draft replies for anything that needs you. It labels and tidies every email, sends you one combined alert when something is urgent, and once a week gives you a numbered list of newsletters you could unsubscribe from.
How EPiC uses it
An AI assistant runs EPiC's own inbox. It sorts every email, books our meetings inside our rules and drafts our replies, so we only see the emails that need us.
Executive Assistant is built from that same AI assistant, made general so anyone can run their own. You choose its name and how it writes, you set its rules, and it runs as scheduled tasks on your own Claude account.
It gets to know you the way a new starter would. At install it asks about ten minutes of questions. Then, for about two weeks, it emails you two or three more each day, and uses sensible defaults until you've answered.
Who it is for
Busy owners, executives and consultants whose day is run from a Google Workspace inbox and calendar.
If you start each day sorting email, finding meeting times and writing the same short replies, it takes that work off you and leaves you the emails that need your judgement.
What you need
- An existing, current paid Claude plan. This is a prerequisite: Executive Assistant does not include one, and free plans can't run it.
- Google Workspace, with administrator access, or someone who has it.
- One new paid Google Workspace user for your assistant, billed monthly by Google.
- A free GitHub account, for a private repository that holds your settings. You make it during setup.
- A free Cloudflare account, also made during setup.
- Slack, if you'd like alerts there. It's optional: alerts can come by email instead.
Key features
Sorts every email
Each new email in your inbox and its own goes into one group: urgent, needs you (not today), meetings, ones it can answer, ones for someone else, or no action.
Books your meetings
It offers times, books meetings and answers invites inside your availability rules. It shares only your free times, never your calendar details.
Answers simple emails
Plain acknowledgements and agreed logistics get a reply under its own name, with you copied.
Drafts the rest
Anything that needs you gets a finished draft reply, ready for you to check and send.
One urgent alert
One combined alert per run, by Slack or email, for everything that needs you today.
Keeps your inbox tidy
Every email gets a label and a place to go. What needs you stays starred and unread. After a preview, it can also clear out your older mail once.
Weekly unsubscribe list
A numbered list of the newsletters it found each week. Nothing is unsubscribed until you pick.
What it does instead of
Instead of hours a day triaging your own inbox
How install works
We walk you through the setup and install, and the price includes it.
- Buy it. After purchase, you're sent a link to download the install file.
- Add the file to a private GitHub repository, all in your web browser.
- Paste one sentence into Claude, and your assistant introduces itself.
- Answer about ten minutes of questions: who you are, your hours, what counts as urgent and what it can send on its own.
- Follow 30 guided steps, one action at a time, with no terminal. It takes about 2.5 hours in total, and you can stop and pick up again any time, even days later.
- See a practice run of what it would do, and approve it. Nothing is sent, booked, labelled or deleted before you do.
- Then it starts, every 15 minutes during your working hours.
Price
A$499 including GSTOne-off payment
Available soon. Not on sale yet.
Includes EPiC walking you through the setup and install.
An existing, current Claude plan is a prerequisite and is not included. The extra Google Workspace user for your assistant is paid separately, to Google.
Benefits for your team
Guided setup, one step at a time
30 steps, one action at a time, with no terminal. Say "I'm stuck", "where was I?" or "go back" whenever you need to, and stop and resume days later. We walk you through it.
It gets to know you
About ten minutes of questions at install, then two or three a day by email for about two weeks, with sensible defaults until you've answered.
Nothing goes out until you say so
Nothing is sent, booked, labelled or deleted until you've seen a practice run and approved it. You can pause it any time.
Safety rules built in
Emails are treated as information, never instructions. It never commits you to prices, contracts or deadlines, and never pays, opens links or deletes permanently.
Send limits on every run
By default it sends at most 5 emails and makes at most 3 calendar changes per run, so a busy morning can't run away with it.
Licence
- Licensed to one person, the buyer, to install and use for their own work. It does not cover a business or team.
- No resale, redistribution, sharing or sub-licensing.
- Copyright EPiC Agile. All rights reserved.
What it does not do
- Phone calls
- Joining meetings
- Booking travel
- Payments
- Morning briefings and meeting preparation
- Microsoft Teams links, unless you connect your own Teams account. Otherwise it uses Google Meet.
Want your own Executive Assistant?
It's available soon. Register your interest and we'll let you know when it's available to buy.